Results & business impact
GLM uses the data views to share critical financial and operational business metrics with the communities’ management teams. “Something we’ve had success with is displaying the percentage of overtime hours worked, ranked across locations,” Pagh says. “Management teams see this and work to align their overtime numbers with the rest. It increases accountability.”
One of the first projects GLM and BT Partners worked on was automating a set of asset owners’ reports. The comprehensive reporting package combines data from four different applications and was being prepared manually. “Our Regional Managers spent over 20 hours a week pulling together these reports, entering them into Excel, and getting them out Monday mornings,” Pagh explains. “Inevitably, there were errors and outdated numbers.”
Now, Domo automatically compiles and distributes the reports each Monday at 9:00 AM — for a total time savings of 80 hours each month. As a result, the Regional Managers are free to spend more time on site, building relationships and strategizing additional operational efficiencies.
80
hours monthly time-savings
What’s next
Pagh says he meets with BT Partners each week to consider new projects and set priorities. “These are always productive talks — BT Partners speaks our language. They clearly understand the senior living space and are experts with Domo. Their consultants are brilliant in how they grasp a situation and execute a solution.”
In the first year, the organization’s focus was automating manual tasks. Now, it’s shifting to operational efficiency by analyzing business metrics such as staffing and pricing. “We’ve moved the focus away from looking for problems and on to looking for opportunities,” Pagh concludes. “Humans are in the equation, so there will always be errors, but we catch them while they’re fixable. And we use what we learn to build superior practices, procedures, and workflows that make us better at what we do.”
BT Partners is helping GLM create a data-driven corporate culture, one fueled by quick access to up-to-date business metrics. “We’re using our data to help us make continual improvements,” Pagh says. “We have objective measurements of our performance that motivate us to do better.” He cites the organization’s ability to monitor sales staff performance as an example. “It’s tough to set higher expectations on an individual salesperson without sharing with them what others are achieving. We can set benchmarks based on actual performance, resulting in improved performance across the board.“
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