The efficiencies have been significant. Before Sage Intacct, Bayshire employed two accountants to handle about 10 entities. Today, the company has doubled its number of communities without adding a single new accountant. “The efficiencies are huge,” Jason says. “We’ve nearly doubled our entities and still have the same accounting headcount. That speaks for itself.”

• Month-end close cut from nearly a month to about 10 business days
• Multi-entity allocations reduced from hours to minutes
• Shared expense splits (such as insurance) now automated across communities
• 150+ bank accounts reconciled automatically via daily bank feeds, saving weeks of reconciliation work each month
• Audit readiness dramatically improved — all supporting documentation stored electronically, with the ability to give auditors limited access to pull what they need themselves

Real-time visibility has also changed how operators run the business. “When you’re closing the books a month after the fact, it’s too late to fix anything,” Jason explains. “Now our operators see financial data as it happens, so they can make changes that impact the current month, not the next one.”

That visibility also fuels collaboration and accountability. Each community can compare its results with those of others nearby. “We have P&Ls by location that show who’s leading in each area,” Jason says. “It sparks great conversations — and a little healthy competition. No one wants to be last.”