We break down pricing, implementation, and long-term costs of ownership—no fluff, just facts. Get expert insights and buying tips to make the best decision for your business.
We know why you’re here. You want real numbers, not a vague “it depends.” Pricing for cloud ERP solutions like Sage Intacct can feel elusive, but we believe in transparency. No gimmicks, no surprises — just a straightforward look at what factors influence cost and how you can make the most informed decision for your business. With 70% of implemented ERP initiatives failing to meet goals by 2027, we know that making the right choice is more critical than ever.
The real Sage Intacct cost
For a multi-entity company with three full users and at least one third-party API integration, Sage Intacct cost starts at around $25,000 per year, assuming a three-year commitment (paid annually). Why three years? Because longer-term commitments often unlock better discounts — something worth considering when planning your investment.
Additional costs come into play if you need:
- AP Bill Automation, Fixed Assets, Multi-Currency (each priced separately)
- Industry-specific capabilities like subscription billing and revenue recognition (SaaS), project costing and billing (professional services), or construction-specific features (Sage Intacct Construction)
- Expanded user access or extended capabilities
While these add-ons increase the Sage Intacct cost, they also increase efficiency and insight, helping businesses grow without adding manual work.
| Pro Tip | If you’re considering Sage Intacct, ask about pricing structures for longer commitments. Many companies find that locking in prices for three or more years leads to meaningful cost savings. |
Only buy what you need, when you need it
A common practice in software sales today is bundling—offering pre-packaged sets of modules and functionality at a fixed price. At first glance, this might seem like a great deal, but here’s the catch: you may not need everything in the bundle, but you’ll be paying for it anyway.
Our recommendation? Only buy what you need, when you need it.
Sage Intacct is a modular system, meaning you can add functionality over time. Your business constantly evolves, so why lock yourself into features you might not use for years — if ever? Instead, start with the essentials and expand as your business flexes.
What this approach means for you:
- Lower upfront costs by avoiding unnecessary add-ons.
- Better cost control by ensuring every module you pay for is actively used.
- Scalability—you can add new functionality when it’s truly needed, ensuring your ERP system grows with you.
| Pro Tip | When reviewing pricing proposals, consider whether the functionality is essential today or something that can be added later. |
Implementation: a crucial part of the budget
In the age of AI and automation, it’s easy to assume that business applications are plug-and-play. ERP systems still require careful implementation, though — arguably more than ever. Too many implementations go sideways because they weren’t thoroughly thought out. (We’ve done enough rescue projects to prove this.)
A well-executed implementation sets the foundation for long-term success. Cutting corners on implementation might save money upfront, but it can result in long-term inefficiencies, costly workarounds, and ongoing technical headaches. We’ve seen businesses struggle for years with systems that weren’t set up properly from the start, requiring constant fixes and patches.
We believe that a properly executed implementation should minimize the need for ongoing technical support. That’s one of the reasons we’re able to provide more comprehensive coverage under our Essential Support—because when an ERP system is set up correctly, users spend less time dealing with frustrating technical issues and more time leveraging their system to drive business growth.
A full-service implementation — covering planning, configuration, training, and support through your first two monthly closes — typically costs around $25,000. More complex setups, like detailed GL history migration or multiple integrations, can increase this figure.
At BT Partners, we use a fixed-fee implementation model. This means you know upfront what your investment will be—no hidden fees, no surprises, no budget creep.
Why does this matter? Because the lowest implementation quote doesn’t always equal the best value. Some providers minimize upfront costs by cutting corners—leading to frustrating delays, costly rework, and lost productivity down the road.
| Pro Tip | If you’re comparing implementation quotes, thoroughly understand what’s included and what’s not. A lower upfront price may not account for essential services that you’ll ultimately need to pay for later. |
Support: What’s included and what’s extra?
Sage Intacct includes Essential Support with every subscription. However, Essential Support primarily covers bug fixes, which may not be enough if you need more hands-on help.
Here’s how BT Partners approaches support differently:
- We include more under Essential Support than what’s strictly required, ensuring our clients have access to guidance beyond break/fix issues.
- We provide Enhanced Support for the first year at no additional cost, helping clients smoothly transition to and adopt new ERP systems. Our model supports user confidence building that leads to long-term value.
| Pro Tip | Ask about support early in the process. Some providers keep it barebones to push you toward expensive support later. |
Timing matters: When to buy Sage Intacct
Like many software companies, Sage offers periodic incentives and promotions—and knowing when these happen can save you money. The best deals typically occur at the end of fiscal quarters and years, when sales teams are most motivated to close deals. These incentives often include:
- Software discounts (percentage off the subscription prices)
- Free months (extending your contract without increasing cost)
- Price caps (locking in rates for future renewals)
| Pro Tip | If you’re thinking about Sage Intacct, start the conversation a couple of months before the end of a quarter. This gives you time to negotiate incentives without rushing your decision. |
Long-term Sage Intacct cost considerations
Sage Intacct, like most cloud ERP solutions, adjusts pricing annually. Historically, increases have been around 3-5% per year, though in recent years, some have landed in the 6-9% range — with certain modules seeing even larger jumps.
This means it’s important to consider the total cost of ownership over multiple years, not just the first-year pricing. A deal that looks great today might not be as appealing if you don’t factor in future increases.
| Pro Tip | If you’re negotiating pricing, ask about price caps to protect against larger-than-expected increases in the future. |
Should you buy direct or work with a VAR?
Sage Intacct is available directly from Sage or through an authorized Value-Added Reseller (VAR) like BT Partners. What’s the difference? VARs provide specialized expertise, guiding the implementation and making sure the system is tailored to the business needs. This reduces the likelihood of failure, which can otherwise exceed 50-75% for ERP projects without proper guidance.
- Direct sales tend to focus on closing the deal, which can sometimes lead to minimal configurations or lower implementation quotes that don’t account for long-term needs.
- Working with a VAR provides a long-term partnership, ensuring your system is set up for your business’s success and growth.
- BT Partners takes a collaborative approach. We work alongside clients to ensure that their ERP investments deliver real value over time.
| Pro Tip | Sometimes, those “great deals” on direct purchases come with cut corners that cost you more later. Check out Five Reasons to Buy from an ERP Partner, not the ERP Vendor. |
Final thoughts: What’s the real cost of Sage Intacct?
Selecting an ERP system is a long-term investment in your business’s efficiency, scalability, and success. While the subscription cost is an important factor, the true cost of Sage Intacct includes the quality of implementation, ongoing support, and how well the system adapts to your evolving needs. Making an informed decision now can prevent costly adjustments, inefficiencies, or system limitations down the road.
Choosing the right ERP system is a strategic decision that goes beyond just the subscription cost. It’s about:
- The risks of not having the right system in place
- A long-term investment in efficiency and growth
- A platform for continuous improvement
- The strategic advantage that comes from working with a partner who prioritizes transparency and support
At BT Partners, we believe in informed decision-making. If you’re exploring Sage Intacct, we’re happy to have a straightforward conversation — no sales pressure, just the facts you need to make the best choice for your business.
